Legal

Privacy Policy

Last updated: December 3, 2025

1. Introduction

At Field HRM ("we," "our," or "us"), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application and mobile services.

By accessing or using Field HRM, you agree to the terms outlined in this Privacy Policy. If you do not agree, please discontinue use immediately.

2. Information We Collect

We collect various types of information to provide and improve our services:

2.1 Information You Provide

  • Account Information: Name, email address, phone number, company name
  • Employee Data: Staff profiles, attendance records, payroll details
  • Location Data: GPS coordinates for field tracking (with explicit consent)
  • Biometric Data: Facial recognition data for attendance verification (where permitted by law)

2.2 Automatically Collected Information

  • Device information (IP address, browser type, operating system)
  • Usage data (pages visited, features used, time spent)
  • Cookies and similar tracking technologies

3. How We Use Your Data

We use collected information for the following purposes:

  • To provide and maintain our services
  • To process attendance, payroll, and expense claims
  • To verify user identity and prevent fraud
  • To send administrative notifications and updates
  • To improve our platform through analytics
  • To comply with legal obligations

4. Data Sharing and Disclosure

We do not sell your personal information. We may share data in the following limited circumstances:

4.1 Service Providers

We work with trusted third-party vendors (e.g., cloud hosting providers, payment processors) who assist in operating our platform. These providers are contractually bound to protect your data.

4.2 Legal Requirements

We may disclose information if required by law, court order, or government regulation.

4.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity.

5. Security Measures

We implement industry-standard security measures to protect your data:

Encryption TLS/SSL for data in transit
Secure Storage AES-256 encryption at rest
Access Controls Role-based permissions

6. Your Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of your personal data
  • Correction: Update inaccurate or incomplete information
  • Deletion: Request deletion of your data (subject to legal obligations)
  • Portability: Receive your data in a machine-readable format
  • Opt-Out: Unsubscribe from marketing communications

To exercise these rights, contact us at privacy@fieldhrm.com

7. Cookies and Tracking

We use cookies to enhance your experience. You can control cookie preferences through your browser settings. Note that disabling cookies may limit functionality.

Types of cookies we use:

  • Essential cookies (required for login and security)
  • Analytics cookies (to understand user behavior)
  • Preference cookies (to remember your settings)

8. Contact Information

If you have questions about this Privacy Policy, please reach out:

Email: fieldhrm@krmsoft.in

Phone: +91 9979462174

Address: Jahangirpura, Surat, Gujarat, India 395005.